A feature with sixty script locations and four hundred options is unusable as one flat list. Folders give the project the shape the script already has: a folder per major location, script locations inside it, options inside those.
The three levels
- Folders hold script locations. Name them the way the script does: Robert's Apartment, The Theatre Institute, Diner.
- Script locations are the places the script calls for. Each one holds the options you are considering.
- Options are the real places you scouted, with their photos, rates, and contacts.
Folders can sit inside folders when a location has parts that get scouted separately. Robert's Apartment with Interior, Lobby, and Stairwell underneath it is a normal shape once a production gets specific.
Building the structure
- New Folder creates one at the level you are currently viewing. Inside a folder, the button appears in the folder header once the first row is full.
- Drag a folder onto another folder's header to nest it.
- Drag a script location into a folder to move it, in either the sidebar tree or the list view.
- Drag it onto the project name in the sidebar to pull it back out to the top level.
The folder area collapses to a single row so the script locations below stay visible. Click the Folders heading to unfold the rest.
What a folder shows you
Each folder card previews four photos from the options inside it and counts them. A green frame marks an option that has been confirmed, and the star on the folder header fills in as more of its script locations get a final pick. Across a project, that gives you a read on how close you are to locked without opening anything.
Folders in list view
List view shows folders as rows alongside the script locations at the level you are viewing, and a folded row carries the same summary the card does:
- Up to four covers, one per location inside, with confirmed picks first and framed in green
- A layers badge counting the script locations inside
- A plain badge counting the locations
Both counts reach down through subfolders, so a folder that holds nothing but other folders still reports what is in it rather than reading as empty.
You can open a folder two ways, and they are useful for different things. Clicking the row navigates into the folder, which is what you want when you are going to work in there for a while. Clicking the chevron on the left unfolds it where it is, so its script locations and their locations appear beneath the row and you stay in the project root. Unfolded, the covers disappear, because the locations themselves are now on screen.
Subfolders unfold the same way, as deep as the project goes.
Unfold all, above the list, opens every folder in view, every subfolder that appears as those open, and every script location inside them. One click from a folded project to every location on screen. It turns into Fold all once everything is open.
Anything you unfold stays unfolded while you are on the page. Jumping to a script location from the sidebar also unfolds the folders on the way to it, so the section it scrolls to is actually visible.
Folder links
Each folder has its own address, in the form of your project name followed by the folder name. Send that link to a producer and they land in that folder rather than at the top of a project with sixty entries. Renaming a folder changes the link, and the old one keeps working.
You can also share a single folder with someone outside the project. See Share Projects with Your Team.
When the scout day matters more
Folders organise the script. Scout days organise the calendar, and one location can appear in several of them. See Scout Day Planning.